Supplier register

Every company that bids on one of your procurements becomes a supplier record. The register lives under Tools → Suppliers in the top bar and is shared by the whole organization, so a bidder that appears in five procurements is one supplier with five bids, not five separate names.

How suppliers get there

• Automatically from bids. When you add a bid, the vendor name is matched against the register. An existing supplier is linked; a new name creates a new supplier. The bid form offers a supplier picker, so you can choose an existing record instead of retyping the name.
• By hand. New supplier creates a record before any bid exists, for example while you are still collecting offers.

Existing bids were linked to suppliers when the register was introduced, so nothing needed re-entering.

The register

The list shows each supplier's name, registration number, how many procurements it has bid on, and its last activity. Search by name or registration number.

Open a supplier to see:

• Details — registration number, country, email, and notes, which you can edit.
• Bids — every bid this supplier has made, with the procurement and the outcome of its latest completed analysis.
• Screening from past analyses — see below.

Linking to the business register

Enter a registration number and click Look up. When the number resolves in the business register, the supplier is linked to that entity and View register entry opens its full record. The link is what makes the screening history possible.

Screening from past analyses

When a linked supplier's bids have been analysed, the register checks that ran during those analyses are listed on the supplier page: the check, its status, the source register, the date the data was current, and the procurement it was run for.

Only checks that screened this supplier's own registration number are shown. A row whose displayed name differs from the supplier's is still this legal entity's data; the name is what the analysis matched, and the registration number and match method stay visible so you can tell.

Merging duplicates

The same company sometimes arrives under two spellings. Open the record you want to keep, choose Merge a supplier into this one, and pick the duplicate. Its bids move to the kept supplier and the duplicate is removed; the names on the bids themselves are left as they were.

A merge is refused while both suppliers have a bid on the same procurement, because one supplier cannot hold two bids in one procurement. Remove one of those bids first.

Removing a supplier

A supplier with bids cannot be removed. Unlink or merge the bids first, then remove the record.