Glossary

Activity feed — the real-time log panel that shows what an AI agent is doing during a run. Displays actions like reading documents, running searches, evaluating criteria, and recording findings as they happen.

AI provider — the AI model provider used for analysis. You can choose between Anthropic (Claude), OpenAI (GPT), Google (Gemini), and any OpenRouter profile your organization has added under Account settings. The system automatically selects the right model tier for each task.

Analysis — the AI-powered process of comparing a vendor's proposal against your procurement requirements. Produces findings, scores, and recommendations.

Analysis run — a single execution of analysis on one bid. Each time you click "Analyze", that's one run.

Autopilot mode — a composition mode where the agent runs straight through to completion without pausing for review. Fastest, but you only see the result at the end.

Batch analysis — analyzing multiple bids in sequence with a single click ("Analyze all").

Bid — a vendor's submission for your procurement. Contains one or more uploaded documents (the proposal, supporting materials, etc.).

Bid composition — drafting a vendor's bid documents from a planned outline. Goes through a setup interview, an approved compose plan, the composition itself, and a validation pass. See Composing a bid.

Captured entity — a person, company, or organization mentioned in the analyzed documents. Automatically detected and, for Latvian procurements, matched against the official business register.

Clarification request — a question the AI asks you during a run when it encounters something ambiguous. The run pauses (with its workspace preserved) until you respond.

Compose plan — the outline produced by a setup interview before composition starts. Lists the artifacts (sections / documents) to be drafted, the mode, tone, output formats, and library attachments. You review and approve the plan before composition runs.

Compose plan artifact — one planned deliverable inside a compose plan. Has a status (planned → drafted → published, or needs_review / skipped) and links to the published document once drafted.

Compose validation — a two-pass review that runs automatically after bid composition completes. Pass 1 (coverage) checks structural gaps against the RFP; pass 2 (content) flags filler text, unsubstantiated claims, and inconsistencies. See Compose validation.

Coverage gap — a missing or incomplete section flagged by the validator's coverage pass. Each gap cites the specific RFP excerpt that wasn't addressed.

Credits — the currency used to pay for AI runs on the platform. Purchased via Stripe at 6 EUR per credit.

Critical — the highest severity level for findings. Indicates a potential deal-breaker, such as failing a mandatory requirement.

EDOC — a digitally signed document archive format used in Latvia. The platform extracts and parses all files inside automatically.

Eligibility (tenders) — whether your company meets a high-relevance tender's qualification requirements, checked against your company profile and Library documents. Requirements that cannot be verified earn no points. See Eligibility check.

Evaluation criteria — scoring rules you define for a procurement. Either pass/fail or scored (0–100). The AI extracts values from each proposal based on these criteria.

Evaluation scheme — the overall scoring and award method for a procurement, projected from the requirement ledger. It captures how bids are scored and how the winner is chosen.

Evidence — exact quotes from documents that support a finding. Included with every finding so you can verify the AI's reasoning.

Finding — an issue or positive note flagged by the AI during a run. Has a severity level (Critical, Major, Minor, or Strength) and a provenance badge showing which agent identified it.

Finding category — the area a finding relates to. In bid analysis, categories are tied to evaluation criteria. In RFP quality review, the eight categories are: Clarity, Completeness, Consistency, Fairness, Criteria Quality, Timeline, Legal, and Budget.

Funding research — an AI feature that searches the web for relevant funding opportunities (grants, calls, programmes) at the organization level. See Funding research.

Guided mode — a composition mode where the agent pauses after each section (or whenever it has something for you to review). You give feedback and click Continue. Slower than autopilot but gives you control. Guided is adaptive — it also asks for issuer or vendor details when a section needs facts it can't infer from the plan.

High relevance threshold — the relevance score from which a tender has high relevance and appears in the High relevance view of your matched tenders. 75 by default.

Item — a product or service line the procurement is buying, extracted from the technical specification with its quantity, unit, CPV code, lot, and source reference. Items are reviewed and approved on the Items tab and are the input for market research inside the procurement. See Items.

Library — the organization-level repository of reusable vendor documents (CVs, certifications, past projects, etc.). The bid composition agent can pull from the library automatically when sections need supporting evidence.

Lot — a sub-item within a procurement that vendors can bid on independently. Common in large public procurements.

Major — the second-highest severity level. A significant gap or unclear response that's risky but not necessarily a deal-breaker.

Market research — an AI feature that searches the web and compiles structured findings about products, suppliers, regulations, and risks. See Market research.

Minor — a low-severity finding. Small omissions or formatting issues unlikely to affect the overall outcome.

Orchestrator — the main AI agent that drives a run. Reads documents, plans what to check, calls tools, evaluates evidence, and decides when the work is done.

Parsing — converting uploaded documents (PDF, Word, etc.) from their visual format into searchable plain text the AI can read. Images and scanned pages, which carry no text to extract, are transcribed by a vision model in a second pass. See Document parsing.

Pause / resume — when an agent needs your input, it pauses, preserves its sandbox workspace, and waits. After you respond, it resumes from exactly where it stopped. No lost progress, no time limit.

Preparation checklist — an AI-generated list of items to prepare before submitting a bid. Items are organized by category and priority level (required, recommended, optional). Generating a checklist is free.

Price basis — where a market research price observation comes from: a list price, a contract price, a past award from published tender data, or a price available on request only.

Procurement — your project workspace for one purchasing process. Contains RFP documents, vendor bids, analysis results, and comparison data.

Quote — one price observation recorded by market research for one item: supplier, product, price, price basis, whether it meets the specification, date, and source. Quotes are never averaged or totalled.

Recommendation (RFP review) — the overall assessment at the end of an RFP quality review. One of four levels: Ready to Publish, Minor Improvements Needed, Significant Revision Needed, or Not Ready for Publication.

Relevance (tenders) — a 0-100 score for how well a tender fits your company, calculated from your services and relevance criteria. See Selection and scoring settings.

Requirement ledger — the structured list of every requirement extracted from your RFP. It's the single source the platform uses to build the preparation checklist and the evaluation criteria. Building the ledger is a billable AI run.

Requirement matrix — the per-requirement view where you review and approve the extracted RFP requirements. It also compares each vendor against every requirement, so you can see at a glance who covers what.

Supplier — a company that bids on your procurements, kept as one record in the organization-wide supplier register with its bids, business register link, and screening history from past analyses. See Supplier register.

Revision round — when validator findings need work, you can apply your feedback and trigger one more compose pass. Currently capped at one revision round per bid composition.

RFP — Request for Proposal. The documents describing what you're looking for — requirements, specifications, evaluation rules, contract terms.

RFP composition — drafting the RFP document set on the buyer side. The agent produces structured sections you can edit. See Composing an RFP.

RFP integrity check — an AI scan that flags fairness and integrity risks in the RFP, such as vendor-specific language or overly narrow specifications. See RFP integrity check.

RFP quality review — an AI-powered review of your RFP documents for quality, clarity, completeness, and compliance before publishing. Produces findings with severity levels across eight categories and an overall recommendation. Costs credits.

Sandbox — an isolated workspace (a fresh, throwaway environment) created for a single run. The agent uploads documents into it, reads them, makes its decisions, and the sandbox is destroyed when the run finishes. Provides privacy isolation between runs and across organizations.

Semantic search — a fallback search method the agent uses when keyword search can't find a fuzzy concept. A smaller AI model reads the relevant files and ranks passages by meaning.

Setup interview — a short interview the bid composition flow runs before drafting starts. Produces a compose plan for you to review and approve. See Setup interview.

Signature detection — automatic detection of digital signatures on uploaded documents. Documents with detected signatures show a signature badge.

Specialist — a focused, single-purpose agent run that prepares the ground for the main analysis. Bid analysis runs two specialists before the main pass: one extracts evaluation criteria from the RFP, one extracts lots.

Strategic briefing — the executive summary at the top of analysis results. Includes a recommendation (Strong Submit, Submit with Improvements, Significant Revision Needed, or Do Not Submit), finding counts, and a plain-language summary.

Strength — a positive finding. Something the vendor did well or exceeded requirements on.

Submittable document — a prep-checklist item that requires an actual file (e.g. a CV, a certificate). The bid composition flow uses these to plan which documents need to be attached or generated.

Verification — a quality control step in bid analysis where a separate AI agent re-reads the evidence behind Critical and Major findings, flagged evaluation criterion values, and requirement-compliance rows. Can confirm, downgrade, remove, or — when it cannot reach a grounded conclusion — mark the item as not verified.

Verification coverage — a status indicator showing what fraction of a run's serious items have been double-checked by the verification phase.